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Pros and Cons When Converting PowerPoint to Word Handouts

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Advantages and Disadvantages of Creating Word Handouts from PowerPoint
PowerPoint handouts in Word - note very large file size

PowerPoint handouts in Word - note very large file size

© Wendy Russell

Advantages and Disadvantages of Creating Word Handouts from PowerPoint

Any presenter who wants to be taken seriously, will always have a take-away package for the audience. It is a slick and easy process to convert PowerPoint slides to a Word document for the purpose of making handouts for the audience. However, you might consider two different options for creating those handouts.

  • Method One: Direct Conversion from PowerPoint to Word
    Advantages and Disadvantages
    1. Your colleagues (and clients) can see your speaker notes, allowing them to give you some additional feedback.
    2. If you choose to use the Paste Link feature when making the conversion, while viewing the digital file in Word, simply double clicking on the slide on the handout page takes you directly back to the PowerPoint slide to make any edits.
    3. You have five different handout options to choose from for the printouts.
    4. The down side is that the resultant file size can be enormous. Refer to the image above to note that the file size of the new Word document -- created from my example presentation of only six simple slides -- is 15.8 MB. If nothing else, this makes it nearly impossible to email to a colleague or client.
    Note - Read this tutorial for instructions on How to Convert PowerPoint to Word, using the direct conversion method.

  • Method Two: Workaround Conversion from PowerPoint to Word
    Advantages and Disadvantages
    1. No speaker notes will show on the handouts. In general, this is probably what you, as the presenter, would want on the provided handout.
    2. The resultant file size is dramatically reduced.
    3. The handout will look exactly the same using this process, with the exception that no notes will show on the page.
    4. No changes can be made to the slides, which protects the content from being edited.

Next – How to Reduce File Size When Converting PowerPoint to Word

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