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Crop Pictures in PowerPoint

Crop Pictures to Reduce File Size and Remove Unwanted Features

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Cropping pictures in PowerPoint has two bonuses for your presentation.
  1. You get rid of extra stuff in the picture that is not necessary to make your point.
  2. You reduce the overall file size of your presentation.
Note - Click on the thumbnail photos to show an enlarged view.

1. This Photo Needs to be Cropped

Crop this picture to reduce it in size and remove unwanted aspects.
Image © Wendy Russell
The example photo shown is much larger than the actual slide. In fact, you cannot even see the slide any longer. This photo was inserted into PowerPoint just as it was downloaded from the camera. It has not been optimized in any way.

See also ~

2. Select the Picture on the Slide

Cropping tool in PowerPoint
Screen shot © Wendy Russell
In order to crop pictures in PowerPoint, you must first select the picture.

PowerPoint 2010 and 2007
  1. Click on the picture to select it.
  2. Click on the Crop button on the ribbon.
    • Note - If the Crop button does not appear, click the Picture Tools button above the ribbon.
PowerPoint 2003
  1. Click on the picture to select it.
  2. Click on the Crop button on the Picture toolbar.
    • Note - If the Picture toolbar does not appear, select View > Toolbars > Picture.

3. Crop Unwanted Areas from the Picture

Drag cropping selection handles to crop pictures in PowerPoint
Image © Wendy Russell
  1. Remove an unwanted area from the sides of the picture by dragging the cropping selection handle in the center of the picture on that side. Likewise, drag the center selection handle on the top or bottom of the picture to crop those areas.
  2. Remove unwanted areas from the sides and the top/bottom at the same time by dragging the corner selection handle.
  3. Once you have finished cropping the picture, move the picture to the desired location on the slide by placing the mouse in the center of the picture and dragging it. The mouse pointer becomes a four-headed arrow indicating that this is a "move" arrow.
See also ~

4. Restore Cropped Area to Picture

Restore areas of cropped pictures in PowerPoint
Image © Wendy Russell
If you realize that you have cropped something out of the picture by mistake, you can easily restore the cropped area.
  1. Click on the picture to select it.
  2. Click on the Crop tool to activate that feature.
  3. Drag the cropping selection handle to reveal the area that had been previously cropped from the picture.

5. PowerPoint 2010/2007 - Delete Cropped Areas and Compress Pictures

PowerPoint 2010 Compress Pictures dialog box
© Wendy Russell
Cropping pictures in PowerPoint does not reduce the overall file size of the presentation. Although the cropped areas are not seen, they are still present, but hidden. One further step can be taken -- to delete the unwanted portions of the original photo. This is done when you compress the photos in the presentation, which also reduces file size.

  1. Select the picture.
  2. Click the Compress Pictures button on the ribbon.
  3. In the Compress Pictures dialog box, leave the box unchecked to apply settings to all pictures.
  4. Click the Options... button.
  5. In the Compression Settings dialog box, select the option Delete cropped areas of pictures.
  6. Select the Target output size -- Email or Screen options are the best choices.
  7. Click OK twice, to complete.

6. PowerPoint 2003 - Delete Cropped Areas and Compress Pictures

Delete cropped areas and compress pictures in PowerPoint
Screen shot © Wendy Russell
Cropping pictures in PowerPoint does not reduce the overall file size of the presentation. Although the cropped areas are not seen, they are still present, but hidden. One further step can be taken -- to delete the unwanted portions of the original photo. This is done when you compress the photos in the presentation, which also reduces file size.

  1. Select the picture.
  2. Click the Compress Pictures button on the Picture toolbar .
  3. In the Compress Pictures dialog box, choose to apply to all pictures or selected pictures only.
  4. Select Web/Screen for resolution.
  5. Select to compress pictures and to delete cropped areas of pictures.
  6. Click OK followed by Apply.

7. The Cropped Picture and Completed Slide

The cropped picture on the completed PowerPoint slide.
Image © Wendy Russell
The cropped picture is now ready and placed in the desired location on the slide. Add a title and the slide is complete.
Related Video
Turning Pictures into a Coloring Book with Photoshop

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