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Formatting Text With the PowerPoint 2010 Format Painter

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Using the PowerPoint 2010 Format Painter
Animation of using the PowerPoint 2010 Format Painter

Animation of using the PowerPoint 2010 Format Painter

Animation © Wendy Russell

Save Steps by Using the PowerPoint 2010 Format Painter

How many times have you changed a string of text or a complete text block in PowerPoint, applying two or three different options? For example: You have increased the font size, changed its color and made it italic. Now you want to apply these same changes to several more text strings.

Enter the Format Painter. The Format Painter will allow you to copy all of these attributes at one time to a different text string, rather than having to apply all three (as in the example above), individually. Here is how to do this.

Note - Refer to the animated GIF image above for clarification.

Copy text attributes to ONE text string

  1. Select the text containing the formatting that you wish to copy.
  2. On the Home tab of the ribbon, click once on the Format Painter button.
  3. Navigate to the slide containing the text you wish to apply this formatting. (This could be on the same slide or on a different slide.)
  4. Select the text to which you wish to apply this formatting.
  5. The formatting of the first object is applied to this second text string.

Copy text attributes to MORE THAN ONE text string

  1. Select the text containing the formatting that you wish to copy.
  2. On the Home tab of the ribbon, double click on the Format Painter button. Double clicking on the button will allow you to apply the formatting to more than one text string.
  3. Navigate to the first slide containing the text you wish to apply this formatting. (This could be on the same slide or on a different slide.)
  4. Select the text to which you wish to apply this formatting.
  5. The formatting of the first object is applied to this second text string.
  6. Continue to apply the formatting to as many text strings as necessary.
  7. When you have applied the formatting to all text strings, click once again on the Format Painter button to turn the feature off.

Related - Using the PowerPoint 2010 Animation Painter

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