What is PDF format?
The acronym PDF stands for Portable Document Format and was invented by Adobe Systems over fifteen years ago. This format can be used for just about any type of document to
- dramatically reduce the file size
- retain original formatting of document
- be able to be read by anyone on any computer, by simply installing their free Adobe Reader
Saving, or to use the correct term -- publishing -- your PowerPoint 2007 document as a PDF file is a quick way to produce a PowerPoint 2007 presentation ready for printing or emailing. This will retain all the formatting you have applied, whether the viewing computer has those particular fonts, styles or themes installed on their computer or not.
Important Note - Creating a PDF file of your PowerPoint presentation is strictly for the purpose of printing or emailing for review. No animations, transitions or sounds will be activated in a PDF formatted document, and PDF files are not editable (without special additional software).
Download and Install the PDF Add-in Program
The ability to save your presentation in PDF format is not part of the initial install of the PowerPoint 2007 program. You must download this Microsoft Office 2007 add-in separately and install it to your computer. The nice part is that this will activate this feature in all Microsoft Office 2007 products on your computer.
Note - You can only download this add-in if your PowerPoint 2007 program is genuine.
Once you have installed this PDF add-in program you can proceed to the next step.
How to save as a PDF file
- Click on the Office button in the top left corner of the PowerPoint 2007 screen.
- Hover your mouse over Save As until the pop-up menu appears.
- Click on PDF or XPS.
- The Publish as PDF or XPS dialog box opens.