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Create a Pie Chart on a PowerPoint 2010 Slide

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Use PowerPoint Pie Charts to Display One Type of Data
Changes made to data are immediately shown on PowerPoint pie chart

Changes made to data are immediately shown on PowerPoint pie chart

© Wendy Russell

Important Note - In order to insert a pie chart onto a PowerPoint slide, you must have installed Excel 2010 in addition to PowerPoint 2010, (unless the chart is pasted from another source).

Additional Reference Article - This same article as a Step-by-step walkthrough with screen captures.

Create a Pie Chart with the "Title and Content" Slide Layout

  • Choose the Appropriate Slide Layout for the Pie Chart
    1. Add a new slide, using the Title and Content slide layout.
    2. Click on the Insert Chart icon (shown as the middle icon on the top row of the group of six icons shown in the body of the slide layout).

    Note - Alternatively, you may navigate to the appropriate blank slide in your presentation and choose Insert > Chart from the ribbon.

  • Choosing a Pie Chart Style
    1. From the variety of pie chart styles shown in the Insert Chart dialog box, click on the selection of your choice. Options include flat pie shapes or 3D pie shapes -- some with “exploded” pieces.
    2. Click OK when you have made your selection.

    Note - Any choices you make with regard to pie chart styles and colors can be changed at any later time.

  • The Generic Pie Chart and Data
    When you create a pie chart on a PowerPoint slide, the screen is then split into two windows featuring both PowerPoint and Excel.
    • The PowerPoint 2010 window contains a generic pie chart.
    • The Excel 2010 window contains the generic data that is used to create the generic pie chart in the PowerPoint window. This data will be replaced by your own data in the next step.

    Note - If for some reason the Excel window does not appear as indicated above, click on the Edit Data button, on the Chart Tools ribbon, directly above the PowerPoint window.

Edit the Pie Chart Data

  • Add Your Specific Data
    Pie charts are useful to display comparative types of data, such as percentage figures for how much each of your monthly household expenses takes from your income. However, you must note that pie charts can only display one type of data, unlike column charts or line charts.
    1. Click on the Excel 2010 window to make it the active window. Notice the blue rectangle that surrounds the chart data. These are the cells that are used to create the pie chart.
    2. Edit the heading of the column in the generic data to reflect your own information. (Currently this heading shows as Sales). In this example shown, a family is examining their monthly budget. Therefore, the column heading over the list of figures has been changed to Monthly Household Expenses .
    3. Edit the row headings in the generic data to reflect your own information. In the example shown, these row headings have been changed to Mortgage, Hydro, Heat, Cable, Internet and Food.

      In the generic chart data, you will note that there are only four row entries, while our data includes six entries. You will add the new rows in the next step.
  • Add More Rows to the Chart Data
    • Method 1
      1. Drag the bottom right corner handle on the blue rectangle to enlarge the selection of data to include as many rows as you need. Notice that the blue rectangle will expand to incorporate these new rows.
      2. Enter the new row headings into these rows.
    • Method 2
      1. Type a new heading in the next available row.
      2. Press the Enter key to enter the data. Notice that the blue rectangle will expand to incorporate this new row.
      3. Repeat this process for each new row needed.
  • Delete Rows from the Generic Data
    1. Drag the bottom right corner handle on the blue rectangle to reduce the selection of data cells.
    2. Notice that the blue rectangle will become smaller to incorporate these changes.
    3. Delete any information in the cells outside the blue rectangle that is not wanted for this pie chart.

Updated Pie Chart Reflects New Data

Once you change the generic data to your own specific data, the information is immediately reflected in the pie chart. Add a title for your slide into the text placeholder at the top of the slide.

Additional Reference Article - This same article as a Step-by-step walkthrough with screen captures.

See also - Excel Charts in PowerPoint

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