A question from a reader:
I received a PowerPoint 2010 slide show by email. When I double click on it, the slide show plays with beautiful music in the background. How can I retrieve the music or sound files since they are embedded in the presentation?
Step One - Rename the PowerPoint Show File
Note - File names are not case sensitive. For the purpose of this article I have used uppercase letters for the file name example, just for emphasis. You may use either uppercase or lowercase letters for file names.
- Navigate to the folder containing the PowerPoint show file. In this example, I am using the file name MYSHOW.PPSX.
(** Note that a file name for a PowerPoint show - (the finished product) uses the file extension .PPSX while a PowerPoint presentation - (the working file) uses the file extension .PPTX)
- Right click on the PowerPoint show file.
- Choose Rename from the shortcut menu.
- Click at the end of the file name and type .ZIP and then press the Enter key. A cautionary note will appear telling you that the file might become unstable. Click Yes to accept the change.
- This will rename the file to MYSHOW.PPSX.ZIP
Step Two - Accessing the Sound Files
- Double click on the newly named file -- MYSHOW.PPSX.ZIP
- Double click on the ppt folder.
- Double click on the media folder. You will see a list of all the sound files, as well as any image files that were contained in the PowerPoint show.
- Right click on the sound file you want and choose Copy. (To select more than one file at a time to copy, follow the steps in this article - Select More than One File at a Time.)
- Navigate to the folder where you want to save a copy of this sound file. Once there, right click and choose Paste.
- The newly acquired sound file is now ready for you to use in another presentation.
Step Three - Rename the .ZIP File Back to its Original File name
- Right click on MYSHOW.PPSX.ZIP and choose Rename from the shortcut menu.
- Delete .ZIP from the file name.
- Once again you will be cautioned that the file may become unstable. Accept this change.
- The file name is now back to MYSHOW.PPSX and can now be opened as before, as a PowerPoint show.