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Optimize Photos to Use in Presentations


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Reduce Picture File Size Using Microsoft Office Picture Manager
Microsoft Office Picture Manager - Add Picture Shortcut

Microsoft Office Picture Manager - Add Picture Shortcut

© Wendy Russell
Add a Picture Shortcut

Presentations made with programs such as PowerPoint are often filled with photos. These types of presentations can often monopolize the resources of the computer due to the size and number of photos used. As a result, the program can become sluggish and even crash if the photos are left too large before inserting them into the presentation. This is where editing comes into play.

Optimizing photos is an term used to indicate a change to a photo or a graphic such as clip art, to reduce it in both visual size and file size, for use in other programs.

Microsoft Office Picture Manager is one of the additional tools available when you install Microsoft Office 2003. It is located by choosing
Start > Programs > Microsoft Office > Microsoft Office Tools > Microsoft Office Picture Manager

To access pictures in Picture Manager, you need to first create a shortcut to the folder containing your pictures.


  1. Click the Add Picture Shortcut... link in the top left corner of the program.

  2. Locate the folder containing your pictures and click the Add button.

  3. The folder is added to the list of picture shortcuts.

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