A question from a reader:
"I am in the process of making up three PowerPoint 2010 presentations. The subject matter is no problem, but I would very much like to use some of the beautiful fonts I have. From past experience I have had problems with fonts that are not on the computer controlling the slide show. I have tried making a JPEG of the slide but am not happy with the resulting quality. Is there any way that you know to use a particular font and lock it into the show so that it is secure?"
Related Article - (for PowerPoint versions 2000 to 2007)
• Why Do Fonts Change on My PowerPoint Presentation on a Different Computer?
Answer: Great news! By embedding the fonts into the presentation, any font will appear as you intended, whether the computer displaying the slide show has that font or not. There is a caveat though – the resultant file size will be larger when embedding the font because more resources are necessary to do so.
Steps to Embed Fonts in PowerPoint 2010 Presentations
- Open the presentation.
- Click on File tab of the ribbon.
- Under the Help section in the drop down list, click on the Options button.
- In the PowerPoint Options dialog box, click on Save in the left task pane. A variety of Save options appear in the right task pane.
- Scroll to the bottom of the saving options to the section headed Preserve fidelity when sharing this presentation:
- Check the box Embed fonts in the file. Checking this box activates the two options directly below that statement. You may choose one of the following options.
- Embed only the characters used in the presentation (best for reducing file size)
- Embed all characters (best for editing by other people)
- Check the radio button beside the option of your choice.
- Click the OK button to apply the change and close the dialog box.
Notes
- With the fonts now embedded in the presentation, a colleague or client can view and also use these embedded fonts to make changes to this presentation, even if the fonts are not installed on their computer.
- Not all fonts can be embedded, so you need to be aware of the type of font you are using. Only TrueType fonts or OpenType fonts can be embedded.